Smooth Sailing: How to Minimize Downtime During an Office Relocation

Office relocations can be disruptive to employees and, if not executed well, can be costly to businesses. Similar to moving a home, moving a business can be exciting yet challenging however proper planning and execution should ensure a seamless transition. Let’s explore strategies and tips to help you minimize downtime and keep your business running like it should.

Charting the Course for a Seamless Transition
To set the stage for a successful office relocation, planning in advance is essential. The first order of business is to find a reliable and professional office mover. At BRG OfficeMovers™, we start by assessing your current office setup and requirements. We’ll take inventory of equipment, furniture, and technology and identify any new resources and services needed at the new location. Close attention to detail is required when constructing the relocation plan, including establishing a timeline and allocating any responsibilities. During the office relocation you need a mover with clear, fast, and open communications among all stakeholders. Now is not the time to work with a company that doesn’t have a dedicated team member handling your every need.

Building a Timeline & Other Strategies
Creating a detailed timeline and move plan is crucial to minimizing disruptions during the relocation process. A timeline and checklist should plan out as far as four to six weeks ahead of your office move. Make sure employees have a packing and labeling checklist of their own to ensure nothing is misplaced or forgotten. Organized packing and labeling will help movers get their items to the correct department, office. Proper labeling also helps the movers work more efficiently reducing your overall moving cost.

BRG Office Movers is experienced in office relocations. We’ll collaborate with you to create a tailored moving plan and can develop options to reduce disruptions through weekend or off-peak hours.

Navigating IT Infrastructure and Services Transfer
Smooth IT infrastructure and services transfer is vital for maintaining business workflow. BRG Office Movers develops a relocation strategy that includes backing up essential data and files. We will coordinate with your IT experts to disconnect and reconnect equipment, coordinate with vendors, and troubleshoot other areas so employees have uninterrupted services to the internet, phone, and other utilities. BRG Office Movers also can provide IT technicians to assist with the disconnect and reconnect of your employees’ IT equipment including desktops or docking stations and monitors. This allows your IT team to focus on what’s critical to your business. In addition, data destruction, liquidation, or donation of surplus supplies will also be addressed.

Setting Anchor in the New Workspace:
Prior setup and review of the new workspace is essential to ensure employee productivity. Your team will carefully review the floor layout and furniture arrangement to optimize collaboration and productivity. BRG OfficeMovers project management technology platform allows you to collaborate, manage and report in real time, making our project management team an extension of yours. So post-move day, your employees can return to work quickly and efficiently with minimal downtime.

Celebrate a Successful Relocation
Minimizing downtime during an office move requires careful planning, skilled execution, and effective communication. However, one of the most effective strategies for a successful move is to plan well in advance. Change can be intimidating. Embrace this opportunity for growth that comes with office relocation. Don’t delay. Contact us today, and we’ll show you how we can make the transition a positive experience for your business and employees.